Public Meeting Room

 Public Meeting Room 

(Approved 05/18/23) 

The New City Library connects people, information, and ideas to promote lifelong learning, literacy development, and community involvement to improve the quality of life for its patrons. It is within the framework of this mission that the Library provides meeting space to patrons when it is not in use for Library-affiliated programming or administrative meetings. 

Meeting space at the Library is open to organizations, groups, and individuals engaged in educational, cultural, intellectual, charitable, advocacy, civic, religious, professional, or political activities. Organizations and individuals shall not be permitted to use the rooms to advocate for or promote religious or political doctrine or beliefs, sell goods or services, or raise funds. The Library Director is authorized to determine appropriate use of the room. Appeals may be made to the Library’s Board of Trustees. 

Due to the nature of the Library’s public space, meetings in its rooms can be considered neither private nor confidential. Promotional statements and materials for meetings must state that the event is not sponsored by, nor affiliated with, the New City Library and is free and open to the public. Private, social events are not permitted. Admission fees may not be charged. All participants must adhere to the Library’s Patron Code of Conduct Policy. Failure to comply with the Patron Code of Conduct Policy or any other Library policy may result in the cancellation of a program, termination of a program with an order to vacate the premises immediately, and/or suspension of the privilege of using the meeting rooms. The individual signing the application for use of the room on behalf of a group shall be responsible for the conduct and activity of the users and shall insure that the room is left in good order upon completion of the meeting. 

Scheduling is on a first-come, first-served basis. Priority will be given to residents of the Clarkstown Central School District who support the Library through local taxation. The Library reserves the right to impose limitations on the frequency of use of the meeting rooms by an organization, group, or individual in order to ensure equitable access for all patrons. Room use fees may be imposed, and refundable security deposits may be charged. The Library may request proof of liability insurance for certain uses. Meeting room bookings are subject to cancellation, reassignment of room, or rescheduling with reasonable notice at any time if the room is needed by the Library. In cases of inclement  weather, it is the user’s responsibility to determine if the Library is open and to notify the attendees of any cancellation. 

By submitting a Meeting Room Reservation Application, the user acknowledges that they have read and understood this policy and agree to comply with its terms.